SSW’s Equipment Check Out Procedure

Students, faculty, and staff can check out portable technologies for instructional and research purposes.  These technologies are managed by SSW’s ITS unit (    Items available for check out include digital audio recorders, digital video recorders, digital cameras, laptops, and LCD projectors.  Laptops and LCD projectors are available to faculty only.

If you are interested in checking out items, please review the following :

Checkout Procedures

  • To check out or reserve equipment, email to check if the item you want is available. Equipment is checked out on a first come, first serve basis, so you must access the system in order for us to determine the priority of your request.  If the item you want is not available, please submit a request ( to reserve the item.   You should receive a response from ITS within 1 business day.
  • After receiving a check out confirmation, bring your University ID to serve as verification and  pick up equipment for the ITS help desk on second floor in the SSW building.  Your ID information will be documented.  Equipment can be checked out for up to 5 days.  If  a longer period of time is needed, please email and submit a request for an extension stating why an extension is necessary.
  • If you have never used the equipment before, the system may flag you for orientation of the item.  You may always ask ITS staff  to give you  a quick review of how the equipment operates.
  • Thoroughly inspect all equipment before leaving the check out area. Upon leaving the area, any problems discovered with the equipment or any missing accessories become the responsibility of the borrower.
  • To avoid suspension or loss of the privilege to borrow from SSW, please make sure equipment is returned to someone in the  ITS unit by the due date.  Do not leave equipment if no one is available to check it back in.

Lost or Damaged Equipment
It is the borrower’s responsibility to report loss or damage of equipment as soon as possible so that it can be promptly handled by proper authorities and placed back into service. If you experience difficulties while using equipment, no matter how minor, please report the problem upon return of the equipment. Use of equipment is a privilege, not a right, and this privilege may be suspended or revoked if circumstances warrant such action.